Corporate Secretarial
Corporate Secretarial in Singapore, Run Alongside Your HR
Your company secretary, statutory records and ACRA filings, handled by the same team that runs your HR — so company changes and employment paperwork never drift apart.
Two vendors, one gap between them
Most growing Singapore companies keep a corporate secretarial agency and whoever handles HR — often the founder — as separate relationships that rarely compare notes. A director change gets filed with ACRA before anyone updates the employment paperwork it affects. Shares are issued to an employee with no matching change to their contract. Nobody owns the whole picture, so nobody catches it until something breaks.
With Kinna handles corporate secretarial filings and runs HR as one coordinated practice. HR policies, contracts and handbooks we draft can be reviewed by our partner lawyers before they go live, on request. We are not a law firm: where a matter needs legal advice, we say so and refer you to a practising lawyer.
Who this is for
Founders of growing Singapore companies — including foreign founders setting up here and families handing a business to the next generation — who need their statutory corporate secretarial obligations and their HR handled by people who see how the two interact, without building a dedicated corp-sec function before the company is ready for one.
What’s included
- Corporate secretarial — qualified company secretary appointment, statutory registers and board minutes, and ACRA filings including annual returns and resolutions.
- HR frameworks — employment contracts and Key Employment Terms, HR policies and handbooks, with partner-lawyer review on request.
- HR compliance — the same WorkRight review process we use across our HR compliance practice, checking Key Employment Terms, itemised payslips, and payroll against Employment Act requirements.
Under Singapore’s Companies Act, every private company must appoint a company secretary and keep its statutory registers and filings current. Handled alongside your HR rather than as an unrelated compliance chore, it stops being something that catches you out.
How it works
Every engagement starts with The Kinna Review — a focused two-hour diagnostic that maps your HR frameworks, corporate secretarial status, and compliance exposure in one session, whether you already have a corp-sec agency or not. Most clients move into The Kinna Retainer afterwards, scoped to what needs ongoing coverage — in practice, the same fractional HR in Singapore relationship, with corporate secretarial folded in.
Proof: what a coordinated review looks like
Mary Grace International came to us for an HR compliance review ahead of a MOM WorkRight inspection. The result was a perfect score — zero gaps across Key Employment Terms, itemised payslips, and payroll. Read the Mary Grace International WorkRight compliance case study for what was checked and what was found. The same coordinated approach applies when corporate secretarial obligations sit alongside the HR work.
With Kinna operates under EA Licence No. 26C3338. More questions? See our full FAQ.
Frequently Asked
Common Questions
What's included in corporate secretarial support?
Appointing a qualified company secretary, keeping statutory registers and board minutes, preparing resolutions, and filing annual returns and changes with ACRA. We run it alongside your HR, so a director appointment, a share issue for an employee, or a change of officers is reflected in the employment paperwork it affects.
When do I need corporate secretarial support versus HR support?
Corporate secretarial covers your company's statutory obligations under the Companies Act — appointing a qualified company secretary, keeping statutory registers and minutes, and filing annual returns and resolutions with ACRA. HR covers your people obligations — contracts, policies, and compliance under the Employment Act. Most growing companies need both running in parallel; we scope each separately in the Kinna Review so you know exactly what applies to you.
Can a lawyer check the HR documents you draft?
Yes. HR policies, employment contracts and handbooks we draft can be reviewed by our partner lawyers before they go live, on request. Anything that needs legal advice or representation goes to a practising lawyer directly.
We already have a corp-sec agency and lawyers — can you still help?
Yes. We often work alongside a company's existing corporate secretarial agency and lawyers rather than replacing them, coordinating the HR side so nothing falls between vendors. Some clients later consolidate their corporate secretarial work with us; others keep the split and use us as the coordinating layer.
How is this priced?
Every engagement starts with the Kinna Review — a two-hour diagnostic priced at $800–$1,500 USD — covering your current HR frameworks, corporate secretarial status, and where the gaps and overlaps sit. From there, ongoing HR and corporate secretarial support is scoped and priced to the work involved.
Is With Kinna a law firm?
No. With Kinna provides HR, learning & development, and corporate secretarial services, and does not give legal advice or representation. HR documents we draft can be reviewed by our partner lawyers on request. We operate under EA Licence No. 26C3338 as a licensed Employment Agency.
We Listen.
Every engagement starts with The Kinna Review — a focused two-hour diagnostic that maps what's working across your HR and corporate secretarial, and what's quietly exposed.
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